How To Merge multiple Files/Attachments of an Individual Record in Single PDF?

Merge-Files-&-Attachments-in-Salesforce-Org_4

Scenario: Need to merge multiples files/attachments of an Individual record to generate a Single PDF document

ABC Company is using Salesforce to manage its Purchase/Expense Activities. They have several vendors (Vendor A, Vendor B) from which the company purchases a lot of useful goods and services.

Alex (a head of Purchase department at ABC Company) has asked his team member (Julie) to consolidate all the invoices of each vendor and store them in the Company’s Google Drive account.
Julie has to perform two major activities:

  1. For each Vendor, make a single PDF of all the invoices generated in current financial year.
  2. Store that Consolidated Merged File in the Company’s Google Drive account

These type of work requests would take much more effort and time, but with our Salesforce Appexchange Application – File ZIPO, user can perform these action in a few clicks.

She can perform her task in few simple steps:

  1. Install the FileZIPO application in Salesforce
  2. Add the “Merge File” button on the Vendor Record Page
  3. Click the button and Merged multiple invoices into a Single PDF.
  4. Save Merged File on External Google drive account
  5. Done.

Let’s see how she has added the button and merged file

Few Simple Steps to Merge Multiple File / Attachments on Individual Record Level:

Step 1:- Open “File ZIPO” application and you will be directed to its home page. Click on “Features” Tab & open “Merge Files Features”. Now click on highlighted Text “Read More” as shown below

open filezipo application

Step 2:- Once “Read More” is clicked, it will open a model box with an instructions to add a “Quick Action (Button)” on the Object’s record page. (Ignore this step if Quick Action is already added on Object)

add Quick Action Button

Step 3:– Once all the steps are completed (as described in step 2), Please add the Quick Action button on the Object Record Page and you are ready to Merge Multiple PDF / Doc files into Single PDF.

 

Let’s take an example of the Account object’s record page to “Merge Files on a Individual Record”

Step 1: Sample Account Record Page – Click on the “Merge File” button (as added in above steps) in Quick Action buttons bar (as highlighted in below image)

Click on the Merge File button

Once this button is clicked, it will open a Model Popup with list of files or attachments (PDF or Docs) related to record:

open a Model Popup

Above image has some features (each number has its description as below):

  1. Select the Checkbox in front of each row.
  2. Click on Continue Button.

Step 2: Once “Continue” Button is clicked, a popup will open like the below image:-

Continue Button is clicked

Above Image has some features (each number has its description as below):

  1. Enter the Name (Name of user who is performing this merge).
  2. Enter the name of File (Name of the Merged File)
  3. Enter e-mail address (Email Address on which user want to receive the Merged File)
  4. Enter CC e-mail address (Email Address of logged in user)
  5. Type of Merged Actions
    • Send Merged File on Email
    • Display Download link for merged file in same popup
    • Save Merged File as “File / Attachment” on Same Record
    • Save Merged File to “External Account” like Google-Drive

Let’s explore each type of Merged actions (A to D) one by one:

Action A:- Send Merged File on Email
In this action, the merged file will send on e-mail addresses entered by user in popup. Once an email is received, user can clicked on “Download” link to download merged file. (Sample Email Image)

merged file will send on e-mail addresses

Action B:- Display Download link for merged file in same popup
Once the “Merge File” button is clicked, the user will receive the “Download” link to directly download the merged files, once the process to Merge File is successfully completed.

user will receive the Download link

Action C:- Save Merged file as File on save record:-
Once the “Merge File” button is clicked, the user will see (once the process to Merge File is successfully completed) the “Save as File” link to directly save the merged files on Same Record

directly save the merged files on Same Record

Action D:- Save Merged file as file on External Account:-
Once the “Merge File” button is clicked, the user will see an option to choose the “Google Drive Account” on which we need to save Merged file.

choose the Google Drive Account

Once the process to Merge File is successfully completed, the file is directly saved to “External Google Drive Account” and user will see an option to “View/Open File”

saved to External Google Drive Account

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Have you started using FileZIPO yet? Get this revolutionary application and make your Salesforce file storage effortless and pocket-friendly. Click here to install the latest version of FileZIPO application in your Salesforce instance & explore its complete benefits for you.

For any queries or suggestions, you can contact us at https://filezipo.io/#contact or mail us: support@tech9logy.com. Our File ZIPO Expert will help you get the best out of it.

We appreciate your valuable inputs.

 

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